Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

BSBPMG416 Mapping and Delivery Guide
Apply project procurement procedures

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency BSBPMG416 - Apply project procurement procedures
Description
Employability Skills
Learning Outcomes and Application This unit describes the skills and knowledge required to assist with procurement for a project. It involves identifying procurement requirements, assisting with supplier selection, conducting procurement activities, and assisting with procurement finalisation activities for the project.It applies to individuals who are project practitioners working in a project support role. The individual may be operating in a large or small organisation, and applying skills in the context of enterprise projects.The project practitioner may be part of a project team under the direction of a project manager, or may work as part of a smaller scale, self-directed team.No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Assist with procurement planning
  • Contribute to establishing procurement requirements to achieve project objectives
  • Act under delegated authority to contribute to development of procurement-management plan
  • Contribute to developing procurement documentation
       
Element: Contribute to supplier selection process
  • Gather and evaluate information on potential suppliers
  • Make recommendations to assist in selection of preferred suppliers
  • Contribute to establishing agreed terms and conditions with preferred suppliers
  • Identify and act in line with probity and project governance constraints
  • Assist in developing contractual documentation
       
Element: Conduct procurement activities
  • Test and accept supplies to ensure they are fit for purpose in both quality and suitability
  • Undertake procurement activities and maintain information in line with reporting, confidentiality and audit requirements
  • Receive, reconcile and register supplies according to established procedures
  • Monitor and control suppliers according to contractual supply documentation
       
Element: Assist in finalising procurement activities
  • Assist in finalising procurement agreements
  • Assist in review of project outcomes using available records to determine effectiveness of procurement activities
  • Contribute to identifying lessons learned and possible improvements to procurement management
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Assist with procurement planning

1.1 Contribute to establishing procurement requirements to achieve project objectives

1.2 Act under delegated authority to contribute to development of procurement-management plan

1.3 Contribute to developing procurement documentation

2. Contribute to supplier selection process

2.1 Gather and evaluate information on potential suppliers

2.2 Make recommendations to assist in selection of preferred suppliers

2.3 Contribute to establishing agreed terms and conditions with preferred suppliers

2.4 Identify and act in line with probity and project governance constraints

2.5 Assist in developing contractual documentation

3. Conduct procurement activities

3.1 Test and accept supplies to ensure they are fit for purpose in both quality and suitability

3.2 Undertake procurement activities and maintain information in line with reporting, confidentiality and audit requirements

3.3 Receive, reconcile and register supplies according to established procedures

3.4 Monitor and control suppliers according to contractual supply documentation

4. Assist in finalising procurement activities

4.1 Assist in finalising procurement agreements

4.2 Assist in review of project outcomes using available records to determine effectiveness of procurement activities

4.3 Contribute to identifying lessons learned and possible improvements to procurement management

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Assist with procurement planning

1.1 Contribute to establishing procurement requirements to achieve project objectives

1.2 Act under delegated authority to contribute to development of procurement-management plan

1.3 Contribute to developing procurement documentation

2. Contribute to supplier selection process

2.1 Gather and evaluate information on potential suppliers

2.2 Make recommendations to assist in selection of preferred suppliers

2.3 Contribute to establishing agreed terms and conditions with preferred suppliers

2.4 Identify and act in line with probity and project governance constraints

2.5 Assist in developing contractual documentation

3. Conduct procurement activities

3.1 Test and accept supplies to ensure they are fit for purpose in both quality and suitability

3.2 Undertake procurement activities and maintain information in line with reporting, confidentiality and audit requirements

3.3 Receive, reconcile and register supplies according to established procedures

3.4 Monitor and control suppliers according to contractual supply documentation

4. Assist in finalising procurement activities

4.1 Assist in finalising procurement agreements

4.2 Assist in review of project outcomes using available records to determine effectiveness of procurement activities

4.3 Contribute to identifying lessons learned and possible improvements to procurement management

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Contribute to establishing procurement requirements to achieve project objectives 
Act under delegated authority to contribute to development of procurement-management plan 
Contribute to developing procurement documentation 
Gather and evaluate information on potential suppliers 
Make recommendations to assist in selection of preferred suppliers 
Contribute to establishing agreed terms and conditions with preferred suppliers 
Identify and act in line with probity and project governance constraints 
Assist in developing contractual documentation 
Test and accept supplies to ensure they are fit for purpose in both quality and suitability 
Undertake procurement activities and maintain information in line with reporting, confidentiality and audit requirements 
Receive, reconcile and register supplies according to established procedures 
Monitor and control suppliers according to contractual supply documentation 
Assist in finalising procurement agreements 
Assist in review of project outcomes using available records to determine effectiveness of procurement activities 
Contribute to identifying lessons learned and possible improvements to procurement management 

Forms

Assessment Cover Sheet

BSBPMG416 - Apply project procurement procedures
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

BSBPMG416 - Apply project procurement procedures

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: